Finance Management SaaS Application for Courier Companies
A SaaS platform designed for courier businesses, featuring API integration, invoice export, status tracking, and document reconciliation. It streamlines booking, invoice and POD handling, and other routine financial operations, replacing paper-based processes for courier and transportation firms.
Technology stack:
- Backend: Java, Spring Boot, Hibernate, PostgreSQL, Redis, Microservices, AWS.
- Frontend: ReactJS, Microfrontends, Jasper Reports.
- DevOps/Infrastructure: Jenkins, Kubernetes, Docker.
- Testing: Thucydides, Selenium, Serenity, JUnit, Cypress, Jest
The story
This solution was initiated by a client in the transportation industry who struggled with complex financial routines while running courier services. He had a strong understanding of market needs but no prior experience in building SaaS web platforms or mobile applications.
The team
We started with 3 core specialists experienced in finance and logistics: a business analyst, a product designer, and a back-end architect. Within 4 months the team expanded to 9 people, becoming cross-functional and fully self-sufficient. A UI/UX designer, DevOps engineer, QA specialists, and additional developers later joined the project.
SaaS model
From day one, the platform was designed as a SaaS product with a subscription-based payment system. We applied our SaaS expertise to help the client plan an MVP that stayed cost-effective while including the most compelling features. From the very first release, users were ready to pay for the product even though it had only about 30% of the planned functionality.
Continuous development
This was one of those rare cases where the MVP fit the market perfectly and quickly met client needs. It was the result of close collaboration between our analyst, product designer, and the customer. The SaaS platform continues to grow in power and flexibility, with a long-term roadmap overseen by our project manager. The team delivers new features, fixes, and updates every two weeks.
Invoice management
We built a back-end and interface that allow courier companies to issue and fully manage invoices, upload supplementary ones, and add credit notes along with company or finance provider bank details.
The system enables users to record payments against invoices and automatically check the remaining balance.
An administrative UI was also developed to manage both company and finance provider bank details efficiently.
Streamline financial relations
The finance team can access detailed information on loads and invoices, with all related documents—proof of delivery (POD), load files, invoices, and credit notes, stored in a single record. This centralization simplifies transaction management and reduces disputes.
Key features include:
- Sending reminders to drivers or raising queries to clarify invoice details
- Managing invoices within specific payment groups and approving records
- Scheduling payment dates and uploading payment summaries
Integration with Xero and QuickBooks
We automated invoice and bill processing by integrating the SaaS platform with Xero and QuickBooks, the most widely used accounting systems in the UK transportation industry.
This ready-made integration eliminated the need to build custom accounting tools, saving the client significant costs and reducing implementation time.
Audit trail & statistics
An audit log captures every action in the platform, helping finance teams improve transparency and reduce transaction errors.
Key features include:
- Complete history of actions — supports fraud investigations and compliance checks.
- Detailed activity insights — shows who did what and when.
- Error minimization — reduces risks in transaction processing.
- Business statistics — provides customers and suppliers with financial totals and summaries for a quick performance overview.
Data analysis
Complete financial data analysis and visualization tools were developed to provide courier CFOs and accountants with immediate, accurate insights into their business performance.
Key capabilities include:
Growth trends, regional aggregation, cohort analysis, forecasting, payment density, and historical comparisons — all available through interactive, real-time dashboards.
Customer feedback
I joined this company as a CTO in 2019 and started to work with the Ardas team that included 20 people. Until the moment I joined, there was already a dedicated team with a PM and an analyst performing the functions of a CTO. There was no real CTO working on our project, and Ardas essentially provided us with this function.
Having taken the position of CTO, I had to transform the team's work and launch several technological changes. The goal was also to expand the team. The product has evolved. Ardas reacted normally to these changes and adjusted to the convenient scheme for our local business team and me.
Over the past couple of years, we have grown the team by 50%. Hiring IT specialists today is tough. Ardas spends a lot of time and effort recruiting for us; this is a free service, i.e., it is included in the development tariff. It is very convenient and profitable.
We also launched some technical changes, refactoring the entire system, redesigning the UI, and so on. All fundamental technical decisions now come from me, and Ardas is fine with it. We managed to establish trust relations quite quickly and work together on the project.
The product owner functions were also transferred to our local team in the UK. Now we have several product owners for each subproject; Ardas works with them to satisfy their requirements and help to detail them and prepare them for development.
Today it is an excellent example of cooperation between the UK business core team and the offshore development team.
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